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uf procurement staff
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uf procurement staff

For a supplier to register or change their existing information with the University of Florida, send an email to the supplier directing them to this website. If you sign a contract when you have no authority, you may become personally liable for the contract provisions. Links to the portals are below. Destination / Freight Prepaid & Allowed. UF Procurement Services Can Help! Cellular telephones and wireless communication devices, such as Palm Pilots and Blackberries, are not deemed to be employee perquisites. TSS should be alerted via a Help Request when new equipment is received, so that setup and installation can be scheduled. Units should follow their internal purchase procedures to order and pay for IT-related equipment and software. Procurement Cards (PCard) are designed for UF staff, faculty, graduate assistants, and OPS employees who make purchases or travel for official University business. Features a variety of different types of training materials, including simulations, instruction guides and links to our courses, the toolkits offer just-in-time training for both business processes and professional development resources. F.O.B. Sessions will be held at the following dates and times: 1. Origin / Freight Prepaid & Charged, Ownership passes to UF when product is signed for by the carrier at the vendor’s shipping point. On- and off-campus sites, including all IFAS Stations, will be required to obtain pre-approval from Environmental Health & Safety (EH&S) before purchasing the following: In addition, the following specific chemicals will need EH&S approval: Contract Vendors In an emergency or when traveling for the University, it may become necessary for a faculty/staff member to pay for materials or services from their personal funds with the expectation that they will be reimbursed by the University for the purchase 3. What is a Sole Source? Do not leave any question blank. You can also access myTraining from myUFL using the following n… Gainesville, FL 32611 The University of Florida Board of Trustees 401(a) FICA Alternative and Special Pay Plan; Importantly, please note that State of Florida SUSORP plans are not affected by this transition. The “Procurement Approval, Procurement Agent’s Signature and Authorized Signature”lines will be signed by Procurement. Requisition Total below $10,000: No quotes required, but encouraged. The University of Florida’s Institute of Food and Agricultural Sciences (UF/IFAS) is a federal-state-county partnership dedicated to developing knowledge in agriculture, human and natural resources, and the life sciences, and enhancing and sustaining the quality of human life by making that information accessible. Vendor pays freight charges. The staff provides timely and accurate reporting and system support to internal and external customers that includes managing a number of automated, Web-based tracking tools. Gainesville, FL 32611 PROCUREMENT STANDARDS. An advisory group was established to help guide these efforts, comprising UF faculty and staff with financial and human resources expertise: Vice President … Procurement Team: Service – – 800-226-6482. A lower price, faster delivery time and/or preferring to do business with a company is not a valid reason for selecting a particular company. On this page you will find links to tips, terms, and definitions designed to assist you. The PCard may only be used for purchases … However, this policy does not apply to DSL and Cable Internet connectivity at a personal residence. PO Box 115250 Performs administrative and clerical support for the acquisition of goods and … All PCard purchases must have a clear business purpose and be permitted by the funding source. Unzip 3. (UF owns product in transit). CAS Exemption Required Yes Summary. A Sole Source is an item or service is that is only available from one source, regardless of its price. Tuesday, May 19 | 1:00 - 2:00pm 2. UF_WF_PO_ DEPARTMENT_APPROVER Workflow role for UF_PO_DEPARTMENT_APPROVER. The Office of Planning & Budget issued FYE guidance on Monday, May 4: 1. Origin / Freight Prepaid & Allowed. Restricted to staff of Disbursements office. Fall Protection Devices (Harnesses and Lanyards), Personal Monitoring or Detection Equipment (Confined Space Meters, Gas Meters, Survey Meters, Dosimeters, etc. Furthermore, the acquisition of system or department-wide software or technologies that affect a large number of students, faculty, and staff must meet accessibility guidelines before approval of purchase. Contracting contributes to cost-savings … This information is provided for departmental staff and administrators who purchase equipment, materials, and services used for university business. Upon delivery, UF is billed by or pays the carrier for freight charges. Certain contract terms appear commonly in contracts but are not legal for State of Florida employees to sign. Gainesville, FL 32611 UF Procurement Services played a large part in acquiring all those items for the university—but its role and the benefits it provides to the community go beyond purchasing. (P4) Search UF Submit. UF Procurement Staff: Phone Number: Lisa Deal, Assistant VP and Chief Procurement Officer 294-1151: Nicola Heredia, Director: 294-1155: Theresa Wood, Administrative Support Assistant III: 294-1150: Chantal Johnson, Administrative Support Assistant I: 392-1331 . UF_AP_ADMIN Update the procurement user preferences of users who have either the UF_AP_MANAGER or UF_AP_VCHR_PROCESSOR role. Purchasing Assistant. As vice president for Human Resources, Jodi Gentry oversees all human resources operations for faculty and staff at the University of Florida. University of Florida 1. ), Repairs of equipment that require it to be sent off campus (certification of cleaning and decontaminating will be required), Any Items Prohibited by Law, Regulation or Policy. MRO and Construction: Phone Number: Karen Olitsky, Procurement Agent III: 294-1163: Debbie Berrier, … Select the … Text-Only Version, Lisa Deal, Assistant VP and Chief Procurement Officer, Theresa Wood, Administrative Support Assistant III, Chantal Johnson, Administrative Support Assistant I, Jennifer Leckerling, Procurement Agent III, Steve Neal, Supplier Relationship Manager, Hannah Kibler, Business Intelligence Analyst, Theresa Loper, Administrative Specialist II, Constance (Chris) Williams, Administrative Specialist II. Fax: (352) 392-8837 or (352) 392-0081 University of Florida has delayed the implementation of the new Uniform Guidance Procurement Standards until July 1, 2018 as provided by the waiver of the procurement rules stated in COFAR FAQ, Section 110-6, released November 26, 2014. If you have been given authority to sign certain contracts, it is incumbent upon you to learn what is acceptable contract language. Vendor pays the freight charges. Procurement can only accept a true Sole Source as justification to waive the bid requirements for purchases over $75,000. Fax: (352) 392-8837 Helpdesk: (352) 392-1335 Once the item has been identified as only available from one source, then the vendor should provide a written quotation. Once it is signed, we are required to post the Sole Source for 72 hours. Some of these are: governed by the laws of any state other than Florida, indemnification or hold-harmless clauses, contracts with automatic renewals but no cancellation or ter… Departments should not sign contracts unless they have received delegated authority from President Fuchs to do so. The accessibility of software purchased by the University of Florida is an important step to ensure compliance with state and federal regulations. When… of requisitions … Facilitating regular purchases in myUF Market by providing electronic catalogs and contracts with UF-specific pricing and pre-negotiated terms is one aspect of Procurement. Canvas provides support for a wide variety of accessibility features within the LMS. If no vendor protests, we can then assign a PO number. If you’re ever uncertain whether an email or phone call is from one of our employees, please reach out to us at or 407-823-2661 to verify the legitimacy of the request. (352) 392-1331 Be sure to attach the quote to your requisition in myUF Market. Meet Our Staff. Text-Only Version, How to Purchase from Gainesville’s Sam’s Club, How to Purchase Software / Subscribe to Software-as-a-Service (SaaS), July 20, 2020 – Quarterly Upgrade to Version 20.2 myUF Marketplace, Allowable, Conditional, and Non-Allowable Purchases, DSL/Cable Internet in Personal Residences, F.O.B. What does Procurement do now? Randy Staples, Associate Controller (352) 294-1102 Oversees University Disbursement Services, which includes: processing supplier invoices, travel expense vouchers, disseminating and interpreting … In general, it is the policy of the University of Florida (UF) that all purchases should be made through UF procurement mechanisms (PO or PCard). Licenses, dues, memberships, and submission of research papers/payment for review services 4. If the item is on State or University Contract, you only need to obtain the hard copy quote from the vendor you are ordering the item from. We may also contact other vendors who carry similar products and verify that the information is correct. (352) 392-3261 UF is not billed. Unencumbered disbursements bypass the University’s purchasing system and should only occur where normal purchasing procedures are not available or where purchasing procedures do not provide any benefit to the transaction. Prior to purchase, we recommend that … The open house is an effort supporting Procurement and Disbursements’ CFO Strategic Planning goals of meeting campus … UF is billed by and pays vendor freight charges. 11/2009 ) (.pdf file) UF Sales Tax Exemption Certificate (rev. 11/2010) (.pdf file) PCard Requisition Form (.pdf file) In the interim, University of Florida existing policies and procedures and the OMB Circulars will continue to apply. For the past 100 years, the University of Florida (UF) Citrus Research and Education Center … No additional quotes are necessary. Some of these are: governed by the laws of any state other than Florida, indemnification or hold-harmless clauses, contracts with automatic renewals but no cancellation or termination clause. The Supplier Maintenance team will need to be cc’d at addsupplier@ufl.edufor all email invitations sent to suppliers. Information and related links are also listed here for faculty and staff who use and/or reconcile UF credit card purchases in myUFL. FY20 Year End Calendar To assist with finance-related, year-end questions, the Controller’s Office and Procurement Services will host four Q&A sessions via Zoom. F.O.B. Gainesville, FL 32611 (352) 392-1331 The written quote, any other technical documentation and the requisition with departmental level approval, should then be forwarded to Procurement. By consolidating our spending with a single vendor, UF is taking advantage of economies of scale and efficiencies. Destination / Freight Prepaid & Charged, Ownership passes to UF when the carrier delivers the product to the delivery point specified by UF. Please see the Perquisites section of UF Human Resource Services’ web site for assistance with the request form. 971 Elmore Dr, Rm 102 One hundred and fifty fiscal staff and other UF employees attended the event to meet and speak with members of the Procurement, PCard, CFO Shared Services, Asset Management, Disbursements, Construction, Cost Analysis, and Travel and Expenses teams. The selection of one vendor was a conscious decision made by UF Procurement Services to pursue a managed print solution to reduce costs for campus. Once the Sole Source is verified, we complete a Procurement Agent Analysis form and document our findings as well as the authenticity of the information provided by the department. Associate Director, Procurement (407) 823-5346 … Some of the links at right will take you to information found on this page or elsewhere on this web site, while others will open a new window to take you to another UF web site. This may be due to uniqueness, newness on the market, the item being patent protected, etc. The first step is for the Principle Investigator (PI) and/or program Administrator to determine what is needed to accomplish the research/project.

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